South · Region VII
South Regional
Deadlines5 of 7 done
- Mon Oct 198:00 amDone: Entries open on DirectAthletics
- Sun Nov 811:59 pmDone: Entries close on DirectAthletics
- Tue Nov 105:00 pmDone: Late entries and corrections close (NCAA; committee approval needed)$400 per team and gender
- Wed Nov 1112:00 pmDone: Preliminary entry lists go up on the host's website by noon Eastern: check your team's entries
- Wed Nov 1111:00 pmDone: Entry list, box assignments and final schedule posted on the host's cross country page
- Sun Nov 159:00 pmLast chance to change the 10-athlete roster for nationals and tell the committee of anyone not competing (no action needed if unchanged)
- —Required virtual coaches' meeting before the regional (date, time and link from the host)$200 per gender per institution if missed
Manual p. 1, 2, 11, 16, 17
Confirm at the coaches' meeting3 places the manual disagrees
Meet director (checked against the NCAA manual)
- Printed
- Mario Wilson and Sam Llaneza, University of Lynchburg (host meet information, p. 1, Aug 28, 2026)
- Also printed
- Jon Waters, University of Lynchburg (NCAA 2026-27 Pre-Championships Manual, p. 12, and the NCAA 2026 regional and finals hosts list, p. 1)
This packet uses The host's sheet is the newer document. Write to the meet directors it names, and copy the NCAA championships liaison if a reply doesn't come.
ZIP code for directions
- Printed
- Earlysville, VA 23936 (host meet information, p. 1)
- Also printed
- Earlysville's ZIP code is 22936; 23936 is Dillwyn, Va., about 50 miles south
This packet uses Navigate to 300 Panorama Road, Earlysville, VA 22936. This packet's directions link uses 22936.
Late-entry deadline (checked against the NCAA hosts list)
- Printed
- Tue, Nov 10, 5 p.m. Eastern (the NCAA Pre-Championships Manual)
- Also printed
- "Tuesday, Nov. 11", 5 p.m. Eastern (NCAA 2026 regional and finals hosts list, p. 2); Nov 11, 2026 is a Wednesday
This packet uses Treat Tue, Nov 10 at 5 p.m. Eastern as the last moment for late entries ($400 per team and gender). Ask the NCAA liaison before counting on Wednesday.
Race day
- 12:00pmDone: Course preview (all teams)Panorama Farms · until 5:00 pm
Women's 6K Start time not posted
Men's 8K Start time not posted
Times are ET, meet-local.
Add the schedule to your calendar (downloads a file)The course
- Climb
- 137
- m (449 ft)
- Relief
- 26
- m (86 ft)
Traced from the host's map. Position on the ground is approximate. Elevation from USGS 3DEP lidar.
- Climb
- 181
- m (594 ft)
- Relief
- 24
- m (79 ft)
Traced from the host's map. Position on the ground is approximate. Elevation from USGS 3DEP lidar.
Manual p. 3
Manual p. 4
Getting there
Panorama Farms
300 Panorama Road, Earlysville, VA 22936
From Any direction3
- Address: Panorama Farms, 300 Panorama Road, Earlysville, VA 23936
- Teams: left of the driveway, to the small field next to the blue house (2 parking passes per team)
- Coach buses and spectators: across the driveway to the larger field, weather permitting ($10 per car for spectators)
Medical and emergency
The 2026 host information has no emergency plan, EMS route, hospital list or weather policy. Ask the meet directors.
From the manual
Before you travel4
Entries7 p. 1
Enter on DirectAthletics (www.directathletics.com): entries open Mon, Oct 19 at 8 a.m. ET and close Sun, Nov 8 at 11:59 p.m. ET.
Up to 10 athletes on the entry form; only those 10 may compete at the regional and at nationals (NCAA).
Late entries and corrections until Tue, Nov 10 at 5 p.m. ET, with a $400 fine per team and gender and the committee's approval (NCAA).
Entry questions: meet directors Mario Wilson (wilson_mo@lynchburg.edu) or Sam Llaneza (llaneza_sj@lynchburg.edu).
The entry list, box assignments and final schedule are posted by 11 p.m. Wed, Nov 11 on the host's page: http://www.lynchburgsports.com/sports/cross-country/
You don't re-declare after the regional. Roster changes for nationals are due on DirectAthletics by 9 p.m. ET Sun, Nov 15; with no changes, no action is needed (NCAA).
Roster exceptions only in extraordinary circumstances, in writing to the committee and the NCAA championships manager. Print your entry form and hand-carry it to the regional (NCAA).
Admin meeting4 p. 5p. 17
Coaches at the regional must attend a virtual administrative meeting before the competition. Attendance is taken.
Missing it costs $200 per gender per institution.
The games committee reviews the misconduct policies at this meeting.
The 2026 host information doesn't give the date, time or link.
Squad2 p. 16p. 17
Up to seven runners in uniform. A team that doesn't promptly fix a violation forfeits.
Five to seven runners compete as a team. Fewer than five from one school compete as individuals only.
Arrival parking4 p. 1
Panorama Farms, 300 Panorama Road, Earlysville, VA 23936.
Teams are directed to the left of the driveway, to a small field next to the blue house on the course. Each team gets 2 parking passes.
Coach buses and spectator vehicles are directed across the driveway to the larger field (weather permitting).
Spectator parking is $10 per car.
At the course5
Packet pickup2 p. 17
The 2026 host information doesn't give a packet pickup time or place.
NCAA: the meet director sets the pickup procedure, and only the participating institution may pick up its packet.
Practice5 p. 1p. 2p. 3p. 4
All teams may preview the course Fri, Nov 13, noon to 5 p.m.
Panorama Farms is a cross country only championship course; it hosted the 2023 NCAA Division I Championships.
Spikes: the course is almost entirely grass, with only one minor gravel crossover.
Women run two laps and men three laps; the course maps mark each kilometer.
The race-day opening time for the course isn't given.
Facilities2 p. 2
Team camp areas are next to the starting line. Bring your own team tents and tarps; there are no assigned sites, so it's first come, first served.
Warm-up area: an 800 m grass loop near the start line.
Check-in3 p. 1p. 2
Scratches: tell the timers, up to the start of each race.
Start boxes are drawn at random by the NCAA after entries close; box assignments are posted by 11 p.m. Wed, Nov 11.
The 2026 host information doesn't give check-in (clerking) times or a location.
Chips and bibs0
Race and results3
Finish0
Results and protests2 p. 2
Live results on Blue Ridge Timing's website: http://www.blueridgetiming.com/
Results are also on the Lynchburg Sports cross country page: http://www.lynchburgsports.com/sports/cross-country
Awards2 p. 14
Each regional's team champion per gender qualifies automatically for nationals (NCAA).
The 2026 host information doesn't give the awards time or place.
Safety and rules6
Medical4 p. 2
Athletic trainers are on site one hour before competition begins.
No modalities (heat, ultrasound, stim and so on) for visiting teams. Plan accordingly.
Trainers are available for taping, and for ice after the race if needed.
Athletic training questions: Caroline Siler (wesley_c@lynchburg.edu).
Weather0
Lightning0
Uniforms4 p. 6p. 7p. 13
Wear your institution's uniform, warm-ups included, in the race and in award ceremonies.
School-issued; singlets identical; pants any length but the same primary color; visible undergarments one identical solid color.
No bare-midriff tops: the top must meet or hang below the waistband standing. Numbers go above the waist; hip numbers on the hip, not the leg, and not covered by the top.
One manufacturer or distributor logo per item, no larger than 4 square inches including any patch around it (logo policy revised 7/21/26, effective 8/1/26).
Drug testing2 p. 4
Competitors may be drug tested. Only athletes who consented in writing are eligible, and a tested athlete stays eligible only with a negative test.
Review banned-substance rules with your athletes before the championship.
Conduct3 p. 4p. 5p. 8
Misconduct covers any dishonest, unsportsmanlike or unprofessional act from the field announcement through the end of the championship.
Sports wagering of any kind is prohibited for athletes and staff, including bracket pools with an entry fee and a prize.
Gameday the DIII Way: safety, responsiveness, dignity and experience for everyone at the event.